Email Cover Letter Example

Email cover letters are word documents that are sent via emails. The documents must be duly saved in a safe folder of the computer so that the file can be attached and sent to the respective destination when required. The file is limited in use and far away from being dispatched successfully if the computer has no access to internet connection. It can be transmitted through technology for the purpose of making requests and claims, buying and promoting products and laying contacts with people for personal or professional reasons.

The cover letter must carry the obvious details of the sender and the motive with which he has sent it. It must be filled in after advocating a text subject for the entire mail. The subject will serve as a title of the letter and provide relevant cues to the reader about the purpose to be accomplished by the letter. The main considerations to be made here are:

It must act as a canopy of the finer details included inside the main letter.
An accurate folder name should be given before attachment.
It should aptly lay down the requisites to be followed before opening the main letter.
The concerned date must be given.

Email Cover Letter Format

Recipient’s name

Recipient’s email address

Date of application.

Sub: – mention purpose of email

Dear Sir/Madam,

First Paragraph

In this section one needs to cover the purpose of the email by highlighting the plus points of considering you for the said opportunity. One should also mention all the educational qualifications acquired so far with giving stress on main achievements academically. Mention the details of reference to the application which you have seen in newspaper, website etc.

Second Paragraph

This contains a gist of all your past work achievements and positions held along with details of present position held. In brief this paragraph contains a snap shot of ones resume.

Final Paragraph

This paragraph is the thanking part to the employer for giving this opportunity to you for applying to the advertised position. Also mention to expect a positive response from the employer for the position applied for.


Sender’s name,

Communication address,

Contact details,

Email address

Email Cover Letter Example

Application for the post of Receptionist

Dear Sir/Madam,

I am hereby attaching my resume for consideration by your company for the post of a receptionist as advertised by you. I have many years of experience as a receptionist and capable of taking pressure in a busy office environment. Apart from managing the phone lines I can even maintain various books of accounts related to administrative payments. I am conversant in MS-Office and other basic computer programs as well. I have passed typing higher and got a speed of 50 WPM. I possess excellent communication skills and keen to offer good customer service to all our official clients.

It is my background and skills as a receptionist that will make my candidature most suitable for the post. I am attaching my resume for your perusal and positive consideration.

I look forward to hearing positively from your end soon.


Digital Signature,

Your Name

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