Formal Resignation Letter Example

As discussed previously, the decision to leave your employment is a very tough one – you have to make sure you are making the right decision for the right reasons. But whatever that reason is, you should still require a Resignation Letter. Here are some samples of the types of letters you can use….


Regardless of the reason for your resignation, each letter will still abide by some of the same rules and guidelines. These are:

  • Always include your full name, address and contact details at the top, right hand side of the letter.
  • Always include the date that you wrote your letter / submission date
  • Formally address it to the Manager you are handing the letter too, including their job title and company address
  • End with ‘Yours Sincerely’ and your full name
  • Always sign your letter (unless being submitted via email. In this case, the submission of the email will be taken as your signature)
  • You can send your letter to more than one person if necessary – such as HR Managers. If this is the case, add a footnote at the bottom of the letter to indicate who has received a copy. Example – ” CC: Mr Somebody. HR Resources Manager

There are also some key things to Remember

  • Include your last working date if applicable to the reason of you leaving.
  • Your resignation letter should be brief and to the point.
  • Do not express anger within your letter or name any persons/s to blame for your resignation. Your resignation letter will be placed in your permanent employment file and it’s important that it does not contain much more than the basics
  • When to Include a Reason. There are many reasons to cause a person to resign, and for some of these, there could be the necessity to include that reason within your letter. These are included within the following example letter.

Related Examples

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Formal Resignation Letter Example

Mr. A. Employee
1, My House
Any Street
This Town
PO57 3DE

1st January 2021

Mrs. A. Manager
The Company
Employment Street
That Town
PO57 3DE

Dear Mrs. Manager,

I wish to formally notify you that I am resigning from my position of (Job Title) with (Company name). My last day of employment will be the (enter your last employment date here), as per my terms and conditions of my employment.

I wish to take this opportunity to thank (Company name) for the opportunity and their professional support, and wish both yourself and the company the best of luck for the future.

Yours Sincerely

(Signature here)

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